This document walks through the process of copying your integrated Moodle course from one semester to the next. This is a simple process that requires only a few steps. To get started, you should have your Moodle course for the new term as well as the name of the course you want to copy from the previous term.

Step 1:

In Moodle, select Site administration in the upper left-hand corner. 

Step 2. 

Select Courses and then select Manage courses and categories.

Step 3. 

In the Miscellaneous section, find the course you want to copy. Then select the copy course icon.

Step 4.

Enter the required information for Course full name, and Course short name. The default Course category is Miscellaneous which you can leave as is. At this time you can also enter the Course start and end dates as well as roles such as Teacher you wish to copy over.  Then click, Copy and return or Copy and view.

Step 5. 

You will see the status of your course copy on the next screen. You can navigate away from this screen and monitor the status of your course copy in the Miscellaneous section as shown in Step 3. 

Site administration/Courses/Manage courses and categories

Step 6.

Once your Course is done copying, navigate to your Courses Page.

Step 7.

Next, open your copied course. Then navigate to the module where your publisher/digital materials links are that were copied over. Click on the publisher link to pair your digital materials for the new term

Step 8

When you copy a prior-term course into your new term, Willo checks whether the digital materials adopted for the new term match what was used previously.

Scenario A — The materials match

If the adopted digital material for the new term is the same as the material used in the course you copied, you can use the same publisher links you copied from a prior term.

Action:
Select the copied publisher link to cross over to your publisher account and complete setup with your publisher as instructed per LMS / Publisher pairing guide HERE.

Scenario B — The materials don’t match (Courseware Mismatch)

🚫 STOP — If You See This Screen

A Courseware Mismatch requires action. You must choose one of the three options shown.

If the publisher links you copied over do not match the new term’s adopted digital material, you’ll see a Courseware Mismatch screen.

This requires you to choose how you want the course to be set up.

Below the mismatched materials, you’ll see three options. Each option changes how your course will behave for students. Pick the one that matches your intent for the term. 

OPTION 1 — Use Adopted Courseware

Choose this if you want your course aligned with the officially adopted materials for the new term.

1. Select Use Adopted Courseware

2. Click Continue

3. Follow the prompts to remove outdated publisher links and complete setup with your publisher.

This ensures students see only the correct, bookstore-approved materials.

OPTION 2 — Use Courseware Linked

Choose this if you intend to continue using the exact materials you copied over, even if they differ from the official adoption.

However, you must contact your bookstore team so they can correct the adoption record.

• NOTE: Students will not receive correct access unless adoption and courseware links in course match.

OPTION 3 — Use Both

Choose this ONLY if you intentionally need to provide access to BOTH sets of materials in your course.

This option keeps:

• the new term’s adopted digital material, AND

• the copied-over linked courseware

Both will remain visible to students.

When to use this option

Use this sparingly. It's appropriate when:

• You are teaching multiple texts or platforms in the same course

Important reminders

• Students will see two sets of digital materials, which may cause confusion if not clearly labeled.

• If both require payment, students may assume they must purchase both unless you specify otherwise.

• Communicate in your syllabus which materials are required vs. optional.

Additional Support

If you have any questions or would like further assistance, please Submit a Support Request, or reach out to your publisher representative.